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Co-curricular

Online Club Exhibition Information
Activity Meeting

The Backbone of Our Clubs & Societies

On the 19th of February, 2022, the Annual Kuen Cheng Sites was also a topic of
Co-Curricular Meeting was held by the Co- discussion as Madam Hee stated that an
Curricular Department of Kuen Cheng High introduction to each club would be posted on
School. The participants included the teachers- the website along with additional information.
in-charge, presidents, secretaries and treasurers of Clubs would also have to start preparing for their

each club. Welcoming Ceremonies since they would be held Club Fees Payment Explanation
around mid-April or early-May. Documented
The meeting kicked off with a short applications were also explained along with how

welcome message by the Assistant Head of the Co- the attendance would be taken by teachers via the
Curricular Department, Mr. Ting Thiam Hock. A School’s Admin System. Lastly, an online Club
quick speech was also given by our Principal, Dr. Exhibition was said to be held on the 15th and
Chua Lee Lee, who emphasized on the importance 16th of March while in June, there would be an regarding the club’s yearly plans, and apply for club activities. Secretaries are also expected to keep
of our wellbeing throughout the pandemic. She Online Carnival. an accurate record of any meetings and co-curricular activities. Last but not least, notification letters

mentioned that while it is unfortunate that we directed to parents via Google Form are prepared by the secretary when the club organizes events
must continue activities online, she still hopes Following up were matters regarding the beyond the usual curriculum. Contents of the Google Form include the aim, agenda, venue and time
that we may return to physical activities in the fees of respective clubs. Ms. Lim Bee Hsiang of the activities, along with the contact numbers of teachers-in-charge. The questions set in the Google

latter half of the year, and start preparing for the stated that members are required to pay club fees Forms for parents to fill in must include their names, email address and their willingness to allow their
115th School Anniversary Celebration that will via Jompay, an online payment app. The codes will child to participate in the activity. They are also required to fill in their child’s name, student ID and
happen next year. be revealed soon. One transaction per person is class.
mandatory, and members with siblings will need
Next was a general report by the Department to make more than one transaction. Receipts will Furthermore, Madam Lai mentioned that the committee list should be handed in to the Co-

Head, Madam Hee Siaw Fuey. She stated that be given out on 30th of June. Apart from this Curricular Department by 23rd April. The appointment of student advisors requires the letter of
activities would only start on the 26th of March matter, treasurers of the clubs, having their main recommendation by a teacher-advisor. During co-curricular activities, the secretary must take
and be commenced via Zoom video platform. It job aspect whisked away by the era of technology, attendance twice in a Zoom meeting and pass it over to their respective teachers-advisor afterwards.

was also mentioned that senior middle 3 students will be in charge of taking the attendance of their On the other hand, absentees are required to submit their leave of absence letter within seven days.
would only need to pay half of the fees this year as respective coaches and reporting it to the teacher- Secretaries also need to make sure a feedback form is sent to the members to fill in after every co-
they will only be joining from April to June unless in-charge. curricular activity.
they decide to participate further. Madam Hee
then informed the teachers-in-charge of each club The next segment of the meeting included Before ending the meeting, Ms. Lim gave a short recap on the responsibilities of treasurers,

that their participation during activity sessions is a detailed introduction to the role of secretary putting an emphasis on the fees and transactions. The meeting came to an end after a final Q&A.
absolute and that they are in charge of recordings by Madam Lai Yan Qiu. Responsibilities of a
as well. secretary are to take attendance, write a report Jointly reported by: Chloe Chan Jr2S(3), Khoo Xin Yi Sr1ScA, Grace Low Shing Wei Sr2ScA

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